Sept. 2019 Minutes

SAWE Canada Chapter

Meeting Minutes – Monthly Teleconference

Wednesday, Sept 11, 2019

12:00pm – 1:00pm ET

(Next Meeting – Wednesday, Oct 16, 2019)

Attendees

• Whidy Kiskunas, past board member
• Rod van Dyk, past board member
• Robert Hargrave, Treasurer
• April Tang, Secretary
• Darren Gamble, Director
• John-Marc Flamand, Chapter Member
• David Grenier, Chapter Member

Agenda

• New Items
• Current SAWE Canada Business
• Review Actions

SAWE Canada Chapter Business – New items

• Access to Gulfstream/UoJ Training Pack
  • • ACTION: Rod to continue to follow up with Damien
      • UPDATE:  Damien e-mailed back after initial contact, and doesn’t mind sharing information with SAWE Canada Chapter, however Rod hasn’t received anything yet, so Rod will follow up.

Fall Social Networking Events

• As it is too late to plan a full technical conference, it was discussed to use a fall social networking event to promote discussion of the survey and get further honest feedback from members of the mass properties community
  • CLOSED (Aug 7): April will update the website (www.sawe.ca) with the the chapter survey results summary (link below), and include a heads up to the mass properties community about a potential social gathering in the fall to follow up the survey and to network with others in the profession
    •  http://www.sawe.ca/wp-content/uploads/2019/08/Chapter-Survey-on-Communication-and-Events-May-2019.pptx
  • ACTION: Darren collecting suitable dates
    • Possible Dates?

• Jerry Ramos has agreed to host a GTA social at his place
  • ACTION (ON HOLD): April/Rod/Whidy to decide on two possible dates that work best for GTA social gathering, and will send out an e-mail to membership to receive feedback on preferred date.
  • ACTION UPDATE:  It was decided to postpone the GTA social to a later date (perhaps the spring) due to the challenge of finding a suitable date to work with the board and members planning the event.
  • ACTION (DARREN):  Will contact Jerry, Chanden, Stuart, Sebastien to update them on GTA event delay, and to get an update on the progress of the Canada West and Montreal Area events.
• Ideas for Venues or Outings? ie: Blue Jays Game?
  • West (Focal – Chandan Deol)
    • UPDATE:  Chandan has contacted members in the West Region, and is awaiting replies.
  • GTA (Focals – Whidy Kiskunas & Jerry Ramos)
  • Montreal Area (Stuart Norris)
  • ACTION: Executive needs to finalize a DATE and LOCATION for these social gatherings so an invite can be sent out – Budget is $30 pp.

Chapter Survey Discussion Prior to Fall Networking Events

• ACTION: Executive to review comments from Survey and Action.  Specific actions to be listed below in future minutes.
  • ACTION: To encourage participation and feedback, Executive to Plan a social networking event – in progress
  • ACTION:  Robert will update membership list and provide latest e-mail distribution list of membership to the social planning focals and to April for minutes distribution.

Website Utilization

• ACTION:  To help encourage website traffic and utilization, April to e-mail members a link to the monthly minutes, directing them to the website – Ongoing (www.sawe.ca).
• ACTION: Executive Members to create a self biography on career experience, reason for joining SAWE, conference experiences and what it meant to you, papers you found useful, etc.
  • Career experience, why joined SAWE, any conference experience and what it meant to you, what papers have you found useful, etc.
    • Darren has completed one
• Old Question from Minutes Past: What would be some beneficial information that we could post other than news and board minutes to make the website worthwhile? Should we have some sort of library only available to current members of presentations, papers and useful tools that are used by our members?
  • • Useful links
    • AGS, FAA W&B manual, etc
    • Trip reports from conferences
    • ACTION: Board members to generate lists of links and other useful publicly available documents that would be good to add to the website to generate interest (before Sept meeting)
    • ACTION:  Board members to send April previous conference trip reports from the past.  These will be filed on the website in the documents section.  A link will be provided on the main page.  These are invaluable to show evidence of conference value to employers when requesting to go to a SAWE conference.
      • Chandan and Lindsay’s are already on the website (will put in documents folders with others)
      • Whidy
      • Rod

Teleconference Improvements

• Starting in September, monthly meetings will be structured like the following:
  • 12-12:30         Technical
  • 12:30-1pm     Chapter Business (Canada and International)

Technical Discussion for September 11, 2019

• Discussion of RP100 and Potential Canadian Chapter Project
  • ACTION (DARREN):  Will contact SAWE International to provide intention of developing a 4 hour RP100 Course as a long term Canada Chapter Project (no time commitments)
  • ACTION (CLOSED-Sept 11):  Executive and all interested to download off of SAWE website for discussion
    • Click the link below, and Login with your SAWE ID.
    • The cost is free ($0, and no payment method required).  It shows as $40, however members get 10 free product downloads each year.
    • https://www.sawe.org/technical/rp/sawe_rp-100_2009
  • ACTION (CLOSED-Sept 11):  Initial Discussion of potential Canadian Chapter project to develop a Vendor Weight Control Training Course
  • ACTION (WHIDY): Make note that RP100 should make reference to RP12, which provides formats for vendor weight reporting, and to marine recommended practices (send April the recommended practice for Marine Applications).
  • ACTION (WHIDY):  Contact Bill Boze to discuss a potential instructor for this course
  • ACTION (ALL INTERESTED): Read Sections 1-8 of RP100 as homework for Oct 16th Meeting – make note of anything you believe helps drive the mission points below:
    • A capture of best practices to certify the vendor up to the Associate Level of Certification.
    • How to drive requirements of RP100 to vendors
    • Choose what sections of RP100 to emphasize to vendors
    • Find common ground between marine and aerospace industry
    • Review document to ensure it’s still current

SAWE International Business

• SAWE Academic Liaison
  • SAWE is in the process of building our relationship with Academia. We need chapter support in identifying Academic Liaisons in your membership.
  • Action (DARREN): Each Chapter provide a name and corresponding e-mail address of a chapter member that would act in the capacity of a University Academic Liaison to support the interface between Industry and Academia.
    • UPDATE:  Rod van Dyk has agreed to be the continued general contact for colleges and universities, but since the Canada Chapter covers such a large geographic area, it would be ideal if there were more volunteers to manage the many educational institutions (ie: Ontario, Quebec, Western provinces, Eastern Provinces).  Robert Hargrave has a couple of contacts in the Quebec region. 
    • ACTION (Rod & Robert): Will locate the tracking document with academic contacts, so that the chapter can eventually begin process of determining if contacts are still up to date by reaching out. 
  • Response requested by September 27^th to Dr. Gerren at Donna.Gerren@colorado.edu (VP SAWE Academic Affairs)
• Remind Members to Register for SAWE Blog – on upper RHS of sawe.org website
  • Click on blog, and the register link is on the RHS.
• RP9 Development – Data Exchange
  • ISO 10303 – SAWE RP9 – Data Exchange
  • Looking for Voluneers, Contact Sebastien-Verian Herda
• Mass Properties Certification – Monthly Discussions to create a MP certification in 2 year timeframe
  • It was clarified that the goal is to actually have the first companies certified by 2027.
    • Contact Andy Shuster or John Hargrave if interested in participating
      • General Certification
      • Specialized Certification
      • Three levels of certification are now being considered
      • Canada Chapter has some concerns about the expectations being too high within the levels
      • ACTION (CLOSED-Sept 11):  Darren to circulate the three levels definition table to the Executive to get some feedback, and the executive to provide feedback to Darren.
      • ACTION:  Darren to circulate the MPE certification update from John Hargrave.