Apr 2018 Minutes
SAWE Canada Chapter
Executive Meeting Minutes – Monthly Teleconference
Wednesday, April 11, 2018
12:15pm – 1:00pm ET
ATTENDEES
- Robert Hargrave
- Paul Newsham
- Darren Gamble
- David Stansfield
- Stuart Norris
- Whidy Kiskunas
- Rod van Dyk
Agenda
Emerging Topics
- New item
Training – Andy – Stuart to contact Andy
Membership renewal – Rob has template which he’s going to revamp
To be sent to current members – getting current members more engaged? – feedback from Ron is that quite a lot of chapters are struggling. Talk to Ron at the conference?
look at sending to previous members to see if we can get back into the fold.
Attracting new members.
Price $60 CDN – payment by Cheque or interact.
- Current SAWE Canada business
- Website Status update (discussion with George
- Operational as of this morning..
- WordPress/Backup/Admin
Current admins are Rob, Whidy, Rod, Stuart, Darren (to register), Paul, George Nicolas and David.
-
- Survey email notice deployed –Look at chapter survey when we get the results of the international one.
- Current SAWE International business – Recent Communications conference package due out soon, Rod, Whidy & Nicolas Riou going, Rod teaching.
- SAWE Break Sponsor – Texas 2018 Money done
- Vista Laptops – Rob talked to Errol, check with Robert over how to dispose of them. SAWE purchasing new ones.
- SAWE Nominations for Honorary Fellow, Fellow, Richard Boynton Lifetime Achievement Award and Ed Payne Outstanding Young Engineer Award – closed.
- Request for topic areas for SAWE Conferences – John H Nakai john.h.nakai@aero.org – specific areas of information that we want to see at the conferences.
- Passing of Jim Valentine
- Review of last minutes and status on open items
- Closing Discussion
Confirm next meeting
SAWE CANADA BUSINESS
SAWE Canada Website Working again – nothing lost
Upload of pictures – Darren to speak to Nicolas Riou – to see if he can help. – check permissions level on website.
Website went down
Still not everyone is able to access it, but need to clear browser history to make it work.
WordPress has been updated several times, which had likely caused some of the publication issues with attachments. WordPress 4.9.1 which will increase website security.
Uploading pics of Montreal conference still to be done.
ACTION – Nicolas or Robert to upload conference pictures
Chapter Membership
ACTION: Rod / Whidy to discuss the reviews / comments and send out the survey to the chapter. Send email to the newer members for survey of who they are, what they do and what would they like to see from the society. ECD Feb 2018 meeting.
Compare to the international survey that just went out to see if it’s still viable for chapter-specific questions to be sent out.
We will do our survey after international results come out.
ACTION: Rod – follow up with Andy now that Regional conference in TX is finished regarding BC members to possibly join Seattle chapter for better regional representation, if they haven’t yet renewed.
Will organize a teleconference between Andy and Robert / Whidy / Rod to discuss about eventually having regional chapters for BC and ON/QC, vs the Seattle chapter membership instead. Closed.
Rod and Whidy met with Andy, gave name in Western Canada to contact regarding membership in either Seattle or Canada chapter.
SAWE Canada Chapter – Plans for 2018
Usually get an email request from SAWE international for plan for this coming year (calendar year, so next January)
Chapter reports will be expected for 2018 International in March/April. – nothing received as yet. May have gone to Robert, Whidy to go to Ron to see if anything is required. – Stuart to contact Ron to see what’s required.
Continue to reach-out to the universities (no recent collaboration from Ryerson or UofT for further papers)
Rod to do Ryerson University presentation for the interns at Safran – good outreach to students from 4 Toronto-area university. Rod asked to do same presentation at work for new interns. Presentation to be put onto website – Rod.
Industry and universities presentations (particularly the one that was translated into French that hasn’t been presented yet in Montreal) – Nicolas’ presentation to be presented to unis in Montreal
Look at further developing relationship with Sherbrooke – Rod to send contact
Membership drive (student and professional), engagement with current members (see above section for current actions) – think of ways of doing it
2018 Fall Technical Conference – start discussing strategy / feasibility. It’s a great representation for the Canada Chapter. Importance of mentoring / training for future generation of mass properties. Look at training program vs papers and presentations. Leave for new executive?
Social gatherings held instead in Toronto and Montreal for outreach to current, past and future members. Look at as a priority in advance of the technical conference to engage new members in each area.
Additive manufacturing tour of potential suppliers as a suggestion of an event.
Identify needs within companies for training to target properly to show value of SAWE.
SAWE INTERNATIONAL BUSINESS
Survey – International
International survey was distributed by Whidy on Jan 10 from the SAWE Executive.
Responses asked to be done Jan 17, to be distributed to each of the mass properties teams of the SAWE membership.
In 5 to 10 years we could potentially lose up to 50% of the membership with the active SAWE.
Results to be discussed at the Texas international conference
Nomination forms for Fellowships and Awards
Whidy – Received nomination forms for fellow, associate fellow, Richard Boynton Award, Ed Payne award. He has distributed this out to the SAWE Canada chapter for nominations.
SAWE Executive Position
International positions open – no interest yet from SAWE Canada chapter?
2018 International Conference – Texas
Rod has been participating in supporting the Texas international.
Request for papers – Texas will be a heavy ship building conference, need aircraft related papers
Airlines affairs (Rob Hargrave) – passenger loading input / recommendations. See what needs to be done to justify having an airline affairs session at the Texas conference.
- Robert working to see about there being an active regular monthly meeting – airlines affairs
- One significant discussion topic is the ongoing issue is weighing of passengers instead of a general survey of weight.
- Robert noted that the minutes from previous airline affairs sessions haven’t been posted online. will contact Andy to see about how individuals in the various chapters
- previous topics have been passenger weights, cargo preservation from FAA
- Temporary Replacement for Robert as chair to be actioned (against Andy as chair) – Andy is looking to find a new chair, perhaps from one of the airlines or aircraft OEM. Whidy and Rod are not able to support this additional work.
- Rob still planning to be involved
SAWE Canada are now a break sponsor for the Texas conference ($500 has been donated for this directly to Ron Fox).
ACTION: Need to contact the conference organizers to ensure that we are properly registered for this on RegOnline. Will be determined at next monthly meeting with organization committee (Rod with Paul Kennedy).
Great news for vendors for 2018: We had some MTL conference vendors that are continuing onto TX conference, and a vendor (Stratasys) that was too late to support MTL that have signed up as a vendor for TX.
Lots of shipbuilding papers, very few aerospace papers. Need to get some more balance to make sure the conference is successful.
International Conference Laptops
Vista Laptops to be discarded – too old to continue being used.
TX branch will be responsible for purchase / rental of new ones for the conference.
Rob still has them, needs to clean them out before they are donated or recycled.
Make action
Passing of Jim Valentine
He was the one at the international conference that always flew the Canadian flag at the conference dinners to encourage the SAWE Canada chapter to host an international conference.
Ideas of suitable memorial for Jim at international conference – Whidy, Rob and Rod to discuss
Nominations for 2018 executive to be sent out by Whidy in the next few weeks.
April to send out Tax receipts for year – CLOSED
Alterna savings account now closed, now with Scotiabank. Now charged fees, but very low and no minimum balance.
Upcoming International Conferences
2018 – Texas
2019 – Virginia
2020 – Hamburg, Germany
Hamburg conference planning is coming along.
Dues are to be collected by the end of April. ACTION: Put out a reminder
Move May meeting to 16th due to international conference – feedback from participants.
Organising files on website – Paul to discuss offline.
NEXT MEETINGS FOR 2018:
- Feb 14
- Mar 14
- Apr 11
- May 9