May 2010


EXECUTIVE MEETING No 99 – by WEBEX – Minutes – 2010 May 12

Attendees :
Whidy Kiskunas, Rod van Dyk, Robert Hargrave, April Barth, Stuart Norris


1. Review of Action Items from previous meeting

• Need a unique URL address (suggest sawecanada) (Action: OPEN G. Shpati)
• Import existing Canada Chapter logo. (Action: OPEN G. Shpati, support from A.Vella)
• Ensure G. Shpati is reimbursed for yearly fees (Action: OPEN R. Clapp)
• “About” section of website requires information about our chapter including: purpose of our association, goals, etc. (Action: OPEN Roger Clapp)
• Add photos of previous chapter events/conferences to website. (Action: CLOSED W. Kiskunas)
• Schedule a series of technical conferences via telephone/Webex for discussion with membership.
(Action: ONGOING Executive) See proposed dates below…
• Begin planning of Chapter Technical Conference in September. (Action: ONGOING R. Hargrave) see discussion below.

2. New Actions
• It was decided that the Chapter proxy vote be assigned to Werner Sellner instead of the Executive, as he will have a closer affiliation to our Chapter’s needs. (Action: CLOSED W. Kiskunas)

3. Future Technical Discussions

• Executive going ahead in hosting future technical conferences on “Training Requirements/Guidelines for Weights Engineers”. Major topics are with the suggested the following dates and facilitators:

• Weight Estimation – including all mass properties – Whidy – APR.28 – COMPLETE with some follow-up required (10 chapter participants, 2 non-chapter participants). Overall consensus was good. Whidy to release minutes.
• Weight Projection – parametrics, analytical tools – Rod – MAY.26? —new date to be proposed at next exec meeting.
• Weight Verification – actuals – Whidy – JUNE 30?
• Weight Management – trade studies, creating targets, dealing with suppliers, risk assessment – Luc or Sylvain? – JULY 14?(Whidy to contact them)

• We will be confirming our dates & facilitators over the next couple of weeks
• Existing SAWE publications, which can be accessed by all SAWE members, will be used as a starting point and reference for our discussions.
• Suggesting using 12:00 noon to 1:00 pm timeframe for all meetings, but will take into account the feedback from our membership.

4. Canada Chapter Technical Conference – Sept 2010

• Due to the positive response from our 2009 conference in Gananoque, we are beginning the preliminary plans to launch another conference at the end of Sept 2010.
• General agreement that the location be Kingston this year, and suggested date (Sept.18 or 25).
• Possibly alternate between Montreal and Toronto in future years.
• There will be a registration fee for the event for a reasonable amount.

5. Membership Fees

• Fees for 2010-2011 membership have been set at $50 CDN ($25 for retirees, and $15 for students), and are due now.
• General consensus to keep both options of paying the fees through the chapter or International office.

6. Next Meeting: Wednesday, June 9, 12:00 noon.

Submitted by:
Stuart Norris – Secretary – SAWE Canada Chapter

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