August 2017 Minutes
SAWE Canada Chapter
Executive Meeting Minutes – Monthly Teleconference
Wednesday August 8, 2017
12:15pm – 1:00pm ET
ATTENDEES
- R. Van Dyk
- W. Kiskunas
- R. Hargrave
- A. Tang
Agenda –August 8, 2017
Emerging topics
- New items
- Any SAWE Canada business
- Any SAWE International business
Review of last minutes
- Status on open items
Confirm next meeting
SAWE Hosting Conference Award ($2,000 U.S.)
The executive had a discussion on what to do with the money awarded for hosting the International Conference in Montreal. The decision made was to use some of the money for our chapter to be a Bronze Break Sponsor at next year’s International conference in Texas. Remaining funds will be used to subsidize yearly fees and for miscellaneous expenses.
Server / Domain Fees / Membership
Domain name will need to be paid for the next three years (less than $100 / 3 years) through July 15
Action Closed: Domain name has been paid up for the next 3 years.
ACTION: April to follow up with George to transfer the notifications / membership over to April
Should others get the emails for administrator?
Who gets the email for info@sawe.ca???
ACTION: April to ask George to re-assign the info@sawe.ca email website. Rod will pursue this item to see how it should work.
Fall Conference
Fall conference – take hiatus for 2017 due to international that we have hosted, would have had to begin the planning before the international conference (unrealistic)
International Conference – Outstanding Actions?
Fall journal contributions – waiting for outstanding information
Action Closed: Whidy submitted a write-up for the Fall issue of the Journal.
Transitions between Robert Ridenour and Nick Marickovich for publications
Coordinate vendor photos with Paul Kennedy – Rod van Dyk before end of next week
Writeups for vendors already complete
All of the bills have been paid, cheques are all cashed
ACTION: Left over funds from conference need to go back to the SAWE international for the next conference in 2018 – April
ACTION: April to review expenses categorized in the budget to finalize actuals
Plan for the coming year
Usually get an email request from SAWE international for plan for this coming year (calendar year, so next January)
Continue to reach-out to the universities
Industry and universities presentations (particularly the one that was translated into French that hasn’t been presented yet in Montreal)
Membership drive (student and professional)
Airlines affairs (Rob Hargrave) – passenger loading input / recommendations
Whidy’s boards that he’s sitting on
Membership Update
22 paid, 6 are new members, 3 lifetime members
15 members still to renew, April to send out another reminder
Action: April to send out a renewal reminder to members who have not renewed.
Action Review
Whidy to have the discussion with Andy Brooks before end of year regarding SAWE international website
Close actions for conference writeups for Whidy – Completed
Vendors writeup almost complete, just need photographs submitted (Rod van Dyk by end of July) – Completed
Action closed for Rod helping me get minutes onto website.
Access to pictures from conference
- Melissa Rapier (FB group) has link and will post pics on FB site
- ACTION: Rob to make site that is read/download only – no editing permitted (to get suggestions from SAWE international for what has worked for previous conferences)
NEXT MEETING – Sept 13
Focus on 2018 chapter projects
Review action items